Notification of events affecting public transport

If you are organising an event which is likely to have an impact on public transport services, then you are required under Victorian legislation to notify Public Transport Victoria. 

Read carefully through the five step process for organising an event as failure to notify Public Transport Victoria may result in additional costs.

Five step process for organising an event

Step 1. Make a decision

Decide whether your event will have an impact on train, tram and/or bus services. You can use the self-assessment checklist on page 20 of the Information Kit to help you.

Step 2. Complete an event notification form 

If your event is likely to affect train, tram or bus services, complete and submit an event notification form to Public Transport Victoria by clicking the button below.

Online event notification form button

Please note: If you do not complete an event notification form, Public Transport Victoria may seek to recover costs from you for the event.

An accessible version of the Event Notification Form is available within the accessible version of the Information Kit.

If you experience any difficulties lodging the form online, please use the accessible version and submit via email.

Step 3. Receive advice

Public Transport Victoria will advise you if a Public Transport Plan is needed and whether you need to attend a meeting, within 10 business days of receiving your event notification form.

Step 4. Develop a Public Transport Plan

Develop a Public Transport Plan in consultation with Public Transport Victoria, the relevant public transport operators and other relevant organisations.

See contact us for contact details.

A Sample Public Transport Plan (RTF) 449kb is available as a guide to assist you develop your Public Transport Plan.

Step 5. Obtain approval

Obtain approval of the Public Transport Plan from Public Transport Victoria.

Information Kit

The Information Kit provides you with everything you need to know about notifying Public Transport Victoria about your event including the event notification process, details about the Public Transport Plan, timelines and potential costs.

The Information Kit is designed to assist you plan your public transport needs in conjunction with your event. It includes:

  • Guide for Event Organisers: Events Affecting Public Transport
  • Self-Assessment Checklist (Form 1)
  • Event Notification Form (Form 2)
  • Public Transport Plan Checklist (Form 3)
  • A copy of the events legislation.

Download the Information Kit for Event Organisers (PDF) 2.27MB

Accessible version of the Information Kit 

This document also includes the following accessible forms and checklists:

  • Event Notification Form
  • Self-Assessment Checklist
  • Public Transport Plan Checklist

Download the Information Kit for Event Organisers - accessible version (RTF) 5.5MB.

Once you have filled out the RTF form, save a copy and email it to PTV Special Events.

A Sample Public Transport Plan - accessible version (RTF) 449kb is available as a guide to assist you develop your Public Transport Plan.

Contact us 

For more information and enquiries, contact Special Events at Public Transport Victoria:

Phone: 1800 800 007

Email: PTV Special Events

Fax: (03) 9027 4963


Special Events Team
Public Transport Victoria
PO Box 4724
Melbourne VIC 3001

View operator contacts for the contact details of public transport operators Metro, Yarra Trams, V/Line and bus operators in Melbourne and Victoria.  

Other agencies may also be helpful as part of the event planning process including: